Privacy Policy

General

Your personal data (e.g. title, name, house address, e-mail address, phone number, bank details, credit card number) are processed by us only in accordance with the provisions of German data privacy laws. The following provisions describe the type, scope, and purpose of collecting, processing and utilizing personal data. This data privacy policy applies only to our web pages. If links on our pages route you to other pages, please inquire there about how your data are handled in such cases.

Inventory data

(1) Your personal data, insofar as these are necessary for this contractual relationship (inventory data) in terms of its establishment, organization of content and modifications, are used exclusively for fulfilling the contract. For goods to be delivered, for instance, your name and address must be relayed to the supplier of the goods.

(2) Without your explicit consent or a legal basis, your personal data are not passed on to third parties outside the scope of fulfilling this contract. After completion of the contract, your data are blocked against further use. After the expiry of deadlines as per tax-related and commercial regulations, these data are deleted unless you have expressly consented to their further use.

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics enables the website operator to analyse the behaviour of website visitors. In doing so, the website operator receives various usage data, such as page impressions, length of stay, operating systems used and the origin of the user. Google Analytics does not use “cookies” in this integration, but an own anonymous and non-reversible ID (“ClientId”) without personal reference, which is usually transferred to a Google server in the USA and stored there. Google Analytics is not able to combine statistical data about the boundaries of the website with data from other websites. The use of this analysis tool is based on Art. 6 para. 1 lit. f DSGVO. The website operator has a legitimate interest in the analysis of user behaviour in order to optimise both his website and his advertising. If a corresponding consent has been requested (e.g. consent to the storage of cookies), the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO; the consent can be revoked at any time.

IP Anonymisierung

We have activated the IP anonymization function on this website. This means that your IP address will be truncated by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area before it is transmitted to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on the website activities and to provide further services to the website operator in connection with the use of the website and the Internet. The IP address transmitted by your browser within the scope of Google Analytics is not combined with other data from Google.

Browser Plugin

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout. You can find more information on how Google Analytics handles user data in the Google privacy policy: https://support.google.com/analytics/answer/6004245.

Prevent data collection

You can prevent the collection of your data by Google Analytics by clicking on the following link An opt-out cookie will be set to prevent the collection of your data during future visits to this website in your current browser: Deactivate Google Analytics.

Storage duration

User and event-level data stored at Google that is linked to cookies, user IDs (e.g., User ID) or advertising IDs (e.g., DoubleClick cookies, Android advertising ID) is anonymized or deleted after 14 months. Details can be found under the following link: https://support.google.com/analytics/answer/7667196

Information about cookies

(1) To optimize our web presence, we use cookies. These are small text files stored in your computer’s main memory. These cookies are deleted after you close the browser. Other cookies remain on your computer (long-term cookies) and permit its recognition on your next visit. This allows us to improve your access to our site.

(2) You can prevent the storage of cookies by choosing a “disable cookies” option in your browser settings. But this can limit the functionality of our Internet offers as a result.

Data Privacy Policy for Applicants to Swabian Instruments Jobs

This policy applies to individuals applying for positions at Swabian Instruments, whether through our Careers Site (https://swabianinstruments.recruitee.com/) or as candidates considered for roles across our global operations.

Swabian Instruments may collect your personal data for recruitment purposes in the following ways:

When You Apply for a Position at Swabian Instruments:

If you submit a job application to Swabian Instruments, we will process your personal information to manage the recruitment process, based on our legitimate interest in hiring. Your personal data will be retained by Swabian Instruments for up to 180 days. This period may be extended by an additional 180 days following our last email correspondence with you to ensure your data is not deleted while your application is still under review. With your consent, Swabian Instruments may keep your profile in our talent pool to inform you about future job opportunities and to continue processing your data in relation to potential roles at Swabian Instruments.

When We Source Candidates from Publicly Available Resources:

Swabian Instruments may search publicly available platforms, such as LinkedIn, to identify candidates whose skills, experience, and interests align with our hiring needs. This search is based on our legitimate interest in recruitment. If you are identified as a potential candidate, we will process your personal data to contact you and request your consent to match you with job opportunities at Swabian Instruments. If you do not provide consent, your data will be automatically deleted within 180 days of collection. Where required by law, we will contact you only if you have given prior consent.

When You Are Referred by Someone:

If someone refers you to Swabian Instruments, believing that your skills, experience, and interests match our hiring needs, we may receive your contact details. After evaluating your suitability, we will reach out to you based on our legitimate interest in recruitment to request your consent to consider you for job opportunities at Swabian Instruments. If you do not provide consent, your data will be automatically deleted within 30 days of collection. Where required by law, we will contact you only if you have given consent.

Personal Data Processed During Recruitment:

The personal data that may be processed during the job application or recruitment process includes, but is not limited to:

Contact details such as your full name, email address, and phone number
Photo, cover letter, CV, and LinkedIn profile
The position for which you are being considered
Status updates, notes, evaluations, and planning details related to your application
Email and SMS communications

In accordance with European data protection laws, we must inform you that withholding personal data in your application may put you at a disadvantage compared to other applicants for the same position. Swabian Instruments may share your personal data within the recruitment process with Swabian Instruments entities in the US and China to facilitate the recruitment process.

Declaration and Confirmation:

You affirm that the information provided in your application is accurate and complete. You are responsible for promptly updating any changes to your information. You acknowledge that any misrepresentation or intentional omission of facts may result in the termination of your employment or the withdrawal of your application by Swabian Instruments.

Policy Updates:

This policy may be updated periodically. Any changes will be posted on this page.

1. Introduction

Swabian Instruments GmbH (“Swabian Instruments,” “we,” “us,” or “our”) takes data protection and privacy seriously. We process your personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the German Data Protection Act (Bundesdatenschutzgesetz, BDSG). This Privacy Policy explains how we process and protect your personal data when you subscribe to our newsletter or interact with us.

2. Data Controller and Data Protection Officer

The data controller for the processing of your personal data is Swabian Instruments GmbH, Stammheimer Str. 41, 70435 Stuttgart, Germany. You can contact us via post or at info@swabianinstruments.com. We have appointed Michael Schlagmüller, Swabian Instruments GmbH| Stammheimer Str. 41 | 70435 Stuttgart | Germany, michael@swabianinstruments.com as our data protection officer.

We may collect the following personal data:

Contact information: Name, email address, title, and company name (if provided), as well as the further information that you provide to us in your communications.
Technical data: IP address, device information, and interaction data (such as email opens and clicked links).
Preferences: Topics of interest based on your engagement with us. Your data is collected directly when you enter it in our forms and technologies used to improve our communication by reviewing the effectiveness of our emails.

3. Purpose of Data Processing

We process your data for the following purposes:

Sending newsletters and marketing communications about Swabian Instruments’ products, services, software, events, and industry insights.
Providing personalized content based on your engagement and provided interests.
Improving our communication by reviewing the effectiveness of our emails (e.g., open and click rates).
Compliance with legal obligations under applicable data protection laws.

4. Legal Basis for Processing

We process your personal data based on:

Your Consent (Art. 6(1)(a) GDPR) when you actively opt-in to receive newsletter/marketing communications.
Legitimate Interests (Art. 6(1)(f) GDPR) for improving our services and ensuring security, provided that your interests do not override ours.
Legal Obligations (Art. 6(1)(c) GDPR) where we are required to process or retain data for compliance purposes.

You can withdraw your consent at any time by contacting us at info@swabianinstruments.com.

Data sharing and transfers your data is processed internally by Swabian Instruments and our service providers who support email distribution, analytics, and CRM management. We do not sell or share your data with third parties for unrelated marketing purposes. If necessary, data may be transferred to service providers outside the EU or the European Economic Area (EEA), ensuring compliance with GDPR through Standard Contractual Clauses (SCCs) or other safeguards. A list of our service providers and their data protection policies is available upon request at info@swabianinstruments.com.

6. Data Retention

We retain your data for as long as necessary to fulfill the purposes outlined in this Privacy Policy.

Newsletter subscribers: Until you unsubscribe or withdraw your consent. We store the details of your given consent for three years following the end of the year in which you gave your consent for evidence purposes.

As a data subject, you have the following rights:

Right to Access (Art. 15 GDPR) – Request a copy of the personal data we hold about you.
Right to Rectification (Art. 16 GDPR) – Correct inaccurate or incomplete data.
Right to Erasure (Art. 17 GDPR) - Request deletion of your personal data under certain conditions.
Right to Restriction of Processing (Art. 18 GDPR) – Request a temporary halt in data processing.
Right to Data Portability (Art. 20 GDPR) – Receive your data in a structured, machine-readable format.
Right to Object (Art. 21 GDPR) – Object to processing based on legitimate interest.
Right to Withdraw Consent with effect for the future (Art. 7(3) GDPR) – Unsubscribe from emails at any time by clicking the “unsubscribe” link in any newsletter or by contacting us at info@swabianinstruments.com.

To exercise your rights, please contact info@swabianinstruments.com. You also have the right lodge a complaint to the competent data protection authority, for example the one at your resident or at Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg, Königstr. 10A, 70173 Stuttgart.

8. Security Measures

We implement appropriate technical and organizational security measures to protect your data from unauthorized access, alteration, loss, or destruction.

9. Changes to This Privacy Policy

We may update this Privacy Policy to reflect legal or operational changes. The latest version will always be available on our website. If we make significant changes, we will notify you via email. Last updated: 25.03.2025

Disclosure

According to the Federal Data Protection Act, you have a right to free-of-charge information about your stored data, and possibly entitlement to correction, blocking or deletion of such data. Inquiries can be directed to the following e-mail addresses: info -at- swabianinstruments -dot- com